Library Board Meeting Minutes

Meeting date: 
Monday, June 26, 2017


Board of Director’s Meeting

Date: 6.26.17

Time called to order: 7:03


Present: Priscilla Colwell, John Dignam, Louise Brodeur, Bev Shaw, Don Steinbrick, Sue Nash, Jayne O’Toole

Not Present: Lesley Neal, Anne Lamondy, Kathy DiPilato

The meeting was called to order at 7:03 p.m. by John Dignam, Chair.


Public Participation: none

Communications: none

Approval of Minutes: Minutes of the May 30, 2017 meeting were reviewed. Motion to accept as presented was made by Don Steinbrick and seconded by Sue Nash. The motion carried.

Financial Report: June 2017 Financial report was reviewed. Highlights: This is the end of fiscal year. (1) Transfers from last month’s discussions were made: Electrical and fuel oil to brick work project which should be done by the fall. A transfer from periodicals to supplies was also made. (2) Mileage had a small overage. (3) Furnishings: Ordered 8 stackable chairs for computer stations. Don suggested checking out items stored at the Armory for possible future needs.

Bank Accounts were provided: Key Bank – Connecticard Account; Key Bank – State Grant Account; ESB – Markis Trust; Charter Oak & Putnam Bank – Gardner Fund

Old business

1. Facilities Committee - We are once again In limbo. The Board of Finance will decide tonight whether or not to continue the reduced project at a cost of $15 million – eliminating the Armory project. Priscilla spoke and said that if space is reduced too much, it wouldn’t make sense to move the library. If it does go forward, we should have something substantive by September from the architect. Might be able to apply for 2nd year extension of our grant but there’s no guarantee that we will get it.

2. Repairs/maintenance – brickwork is being addressed. Priscilla is looking for another mason for a 3rd quote.

Louise made a motion to move New Business #2 to #1 for discussion. Don made a 2nd to the motion. Motion carried.

New business

1. Library hours – Opening at 10:30 is a bit late for some. Could we change to 10:00? Louise made a motion to change hours as Priscilla suggested: 10 am – 8pm on Monday through Thursday; 10 am – 5 pm on Friday and 10 am – 3 pm on Saturday. Bev made a second. Motion carried. Priscilla suggested we begin after Labor Day which will give her time to advertise, change the website, etc. Also, the Mayor suggested that the Library be closed on Monday, July 3rd as the Town offices are. Louise made a motion that we close on July 3rd, Bev made a second. Motion carried. Summer lunch will continue on Monday, however.

2. Needs subcommittee – what does the library need NOW regardless of future of new library.

a. Phil of NE Flooring said he wouldn’t recommend carpeting over the tiles in the meeting room. They almost certainly contain asbestos and if tiles are removed, we have to go into asbestos abatement. Priscilla will investigate contractors and the cost of this.

b. We have been out of ADA Compliance since 1990. We would need to install an elevator and raise the “pit” in the children’s library. Will speak with Mary Colario regarding all of this. Kathy DiPilato’s daughter, a designer of commercial space, has some ideas about using the space we have.

c. Board members are encouraged to contact John for any questions or ideas for subcommittee.

Director’s Reports:

· Summer reading program kick-off had 52 people even with a lot of competition on that day.

· Atlantic Broadband connection has some glitches. Savage Systems and Bibliomation are both working on this for us.

· Exterior painting is complete and looks good.

· Dining for a cause event is on July 6th at the Stomping Ground. 15% of their proceeds will go to Friends of the Library.

· Staff meeting went well. Staff enjoyed refreshments and Justin Lussier from Police Dept. talked about scams that are going around.

· QCR event was great. Over 200 people were there. Christina Baker Kline was very interesting and accessible.

Adjournment: Jane made a motion to adjourn. Bev made a second. Meeting adjourned at 8:07 pm.

Respectfully Submitted,

Beverly M. Shaw

Secretary to the Board of Trustees

Putnam Public Library