Library Board Meeting Minutes

Meeting Date: 
April 25, 2016

PUTNAM PUBLIC LIBRARY

Board of Director’s Meeting  

Date:  April 25, 2016

Minutes

Present:  Priscilla Colwell, Anne Lamondy, John Dignam, Louise Brodeur, Bev Shaw, Lesley Neal, Sue Nash, Will Child and Kathy DiPilato

Not Present: Jayne O’Toole

AGENDA:

The meeting was called to order at 7:02 pm by John Dignam, Chair.

Public Participation: none

Approval of Minutes:  The minutes of the February 22, 2016 meeting were reviewed. (Note:  There was no meeting in March 2016).  Kathy DiPilato made a motion to accept as presented.  Lesley Neal made a 2nd.  The motion carried unanimously.

Financial Report:  April 2016  -- There are 2 months remaining in this fiscal year.  Over budget in repairs and maintenance because of big ticket items last summer.  Balances out by fuel oil (warmer winter) and electric (LED work paying off?).  State ILL contracts were not used.     EBSCO (magazines) will be a one-time payment.  .    

Communications: None

Old Business

a. Facilities Committee – Next meeting is April 26th.  Site visit with architects is coming up soon.  

b. Repair projects-subcommittee – Town crew will start working on shingles over the gutter and then sheetrock the foyer ceiling.  Plaster on ceiling in lower hall way and upstairs to be repaired.  Stumps will be pulled out from brush that was cut last year.  Windows outside need to be painted soon.  The rail in back broke off due to rotting.  This is an eyesore as well as a dangerous situation.  Priscilla will check on moving monies from fuel funds to maintenance and hopefully get it repaired sooner than later.  

New business

a. Budget – At the recent Budget meetings we faced no changes in our budget (so far). Town meeting to vote on May 11th.  

b. Meeting with Architect -- Tina & Priscilla had their first meeting with architects regarding space needs for new proposed library.

c. Future Planning – Elevator install has been moved to next year… depending on vote.  Louise proposed the idea federal grants available to defray cost of elevator installation.  We feel the need to comply with federal regulations and avoid possible problems as soon as possible.  

Director’s Reports:  

* VITA is done for the year.   They worked 2 x per week for almost 3 months.  

* Staff training will be on May 20.  It will include First Aid instruction and a yoga class and a catered lunch.  Library will open late that day.  

* Connecticut Library Passport month started April 1.  Encourages people to visit participating libraries.  

* Several area directors attended a State library board meeting in Hartford on March 28 and presented a letter stating concerns regarding changes.  Priscilla helped write the letter.  

* Priscilla will be ordering 5 computers to replace one 2011 and four 2012 computers to stay current with our technology plan of replacing after four years of use.  Each one is $730 (x 5 = $3650).  We have $2600 remaining in the computer budget so the balance of $1050 will come from Connecticard account.

* The Town Treasurer received an electronic check which was a duplicate of a paper check received by Priscilla early in April.  It was all worked out.

Adjournment:  Motion to adjourn was made by Anne.  Meeting Adjourned at 8:08 pm 

Respectfully submitted by,

Beverly M. Shaw 

Secretary,

Putnam Public Library

Board of Directors