Library Board Meeting Minutes

Meeting Date: 
February 22, 2016

PUTNAM PUBLIC LIBRARY

Board of Director’s Meeting

Date:  February 22, 2016

Present:  Priscilla Colwell, John Dignam, Anne Lamondy, Louise Brodeur, Kathy DiPilato, Susan Grant-Nash

Not Present: Jayne O’Toole, Lesley Neal, Will Child, Bev Shaw, 

AGENDA:

The meeting was called to order at 7:04 pm by John Dignam, Chair.

Public Participation:  none

Approval of Minutes:   The minutes of the January 25, 2016 meeting were reviewed.  A motion was made by Anne Lamondy to accept the minutes as presented.  A second was made by Kathy Dipilato.  The motion carried unanimously

Financial Report:  The financial report for February 2016 was reviewed.  The Repairs and Maintenance budget line is almost expended, due to HVAC issues throughout the first half of the year. 

Communications:  none

Old Business:

  1. Facilities Committee:  Priscilla was included in the Facility Committee’s site visits to look at four projects each of two architects: CPH and LLB.  The Facility Committee will decide on an architect in their February 25, 2016 meeting.  Priscilla communicated with Tom Newman of the State Library to reiterate the terms of the Construction Grant deadline.  The Library can apply for another year after the November 25, 2016 deadline if the project is substantially the same.  New plans will have to be submitted for approval.
  2. Repair projects-subcommittee – An elevator is still in the capital plan but not funded.  John will contact Doug Cutler to see what else is involved in the planning.

New Business: 

  1. Budget – The schedule of budget meetings has been slightly changed, and Priscilla will inform Board members when the budget will presented to the Board of Finance. 
  2. Future Planning

Director’s Reports:  Highlights:

  • Annual Soup Day a success- 5 soups- 45 happy patrons!
  • EMCOR quoted some heating projects that could be a problem in the future.
  • The VITA season has been successful, with 89 people serviced thus far.
  • A subscription to BookFlix will provide an online reading program to PreK- grade 3.  Remote access is available with library username and password

Adjournment:  Meeting adjourned at 8:00 pm

Respectfully Submitted,

Priscilla Colwell