Library Board Meeting Minutes

Meeting Date: 
January 25, 2016

PUTNAM PUBLIC LIBRARY

Board of Director’s Meeting -- Notes

Date:  January 25, 2016

Present:  Priscilla Colwell, Anne Lamondy, Louise Brodeur, Bev Shaw, Will Child, Kathy DiPilato

Not Present: Jayne O’Toole, Sue Nash, Lesley Neal, John Dignam

AGENDA:

The meeting was called to order at 7:03 pm by Anne Lamondy, Chair.

Public Participation:  none

Approval of Minutes:   The minutes of the December 14, 2015 meeting were reviewed.  A motion was made by Kathy DiPilato to accept the minutes as presented.  A second was made by Louise Brodeur.  The motion carried unanimously

Financial Report:  The financial report for January 2016 was reviewed.  We are on target being half way through the budget year.  There is very little left in repairs & maintenance line due to major repairs last month.  The bleeder valves that were installed are working well.  The oil tank was filled recently.  

Communications:  none

Old Business:

  1. Facilities Committee:  There will be interviews with 5 chosen architects Wed-Thu (Jan. 27, 28) this week – 6-9 pm at the PMS library.  We were reminded that having a presence at each meeting has been important for all concerned.  Three of the remaining architects, Ames & Whitaker, CPH & Buchanan, have contacted Priscilla. 
  2. Repair projects-subcommittee – Looking for additional quote on flooring for downstairs meeting room.  Anne suggested Bardells as a local vendor.

New Business: 

  1. Picture Frame – done
  2. Budget – Payroll – 3 year plan is putting our payroll closer to other municipal employees.  Water & Sewer has increased;  Board of Finance Budget meeting is on March 28th.  Budget vote is in May.  Except for payroll line, our budget is pretty flat.  Should ask to Put $150,000 back in the Capital plan for the elevator.  Priscilla will add the “reminder” to the Budget Commentary.  Louise suggested we mention the Universal classes as well. 
  3. Election of Officers – The following slate of officers for the next 2 year term  was presented to those present:   John Dignam, chair; Anne Lamondy, Vice chair; Louise Brodeur, Treasurer;  Bev Shaw, Secretary.  Kathi DiPilato made a motion to accept the slate as presented.  Will made a second to the motion.  Vote was unanimous. 

Director’s Reports:  Highlights:

  • New copier will be installed Feb. 1.  Delayed because a cable has not arrived yet.  Will be able to scan directly to a thumb drive. 
  • Our Town Financial Director  got control of the Gardner account and will make the conservative changes previously discussed.
  • VITA is starting on Wednesday and will continue on Wednesdays & Fridays.
  • Tina had 10 classes in 3 weeks for PES Kindergarten & 2nd grade orientation. 
  • Story time starts in 2 weeks. 
  • Priscilla asked if we might consider changing our June meeting to June 20th (from June 27th).  Decision to be made as it gets closer. 
  • Soup day on Friday, January 29th

Adjournment:  Meeting adjourned at 8:10 pm

Respectfully Submitted

Beverly M. Shaw

Beverly M. Shaw, secretary

Putnam Public Library Board of Directors