Library Board Meeting Minutes

Meeting Date: 
October 23, 2017

PUTNAM PUBLIC LIBRARY

Board of Director’s Meeting

Date: 10.23.17

Present: Priscilla Colwell, Anne Lamondy, John Dignam, Louise Brodeur, Bev Shaw, Sue Nash, Kathy DiPilato, Don Steinbrick

Not Present: Jayne O’Toole, Lesley Neal

AGENDA:

The meeting was called to order at 7:00 pm by Chair, John Dignam

Public participation - none

Minutes of the September 25th, 2017 meeting were reviewed. Kathy DiPilato made a motion to accept as presented. Ann made a second. Motion carried.

Board member comments: none

Treasurer’s report: Highlights: Louise commented that the report was uneventful. Insurance/Property is usually 8,000 but it is $24,898.25 in this budget. Priscilla will ask Donna the Treasurer to clarify.

Communications - none

Old business

· Facilities Committee – will be meeting Oct. 26. New estimates will be heard. Town Administrator said the state doesn’t want the land re-designated. Just another glitch

· Repairs/maintenance – brickwork repair project starting soon. Patio wall removal still to be determined.

· Technology policy review – Good framework. We have been complimented for keeping up with our 4 year plan to update our computers. Priscilla would like to have wireless printing capability. She is using a temporary dedicated email address to help patrons print from their own devices. Ann made a motion to accept the updated Technology Policy. Kathy made a second. Motion carried.

New business

· 2018 Board meeting dates – proposed dates:

January 22 

February 26 

March 26 

April 23 

May 21 

June 25 

July 23

August 27

September 24

October 22

November 26

December 17

Louise made a motion to accept these Board meeting dates. Don made a second. Motion carried.

· 2018 Library proposed closing dates

January 1 – New Year’s Day 

January 15 - MLK Day 

February 19 - Presidents Day 

March 30 - Good Friday 

May 28- Memorial Day

July 4- Independence Day

September 3- Labor Day

October 8- Columbus Day

November 12- Veterans Day

November 22- Thanksgiving

December 24, 25- Christmas

Motion to accept these closing dates was made by Bev with a second by Ann. Motion carried.

· Other topics -- Mary Calorio mentioned that the non-union policy has not been updated for a while. She would like to explore the idea for having the non-union policy for both the library and those in the town hall who are non-union. Several points are different which can be accommodated, i.e. vacation weeks etc. Most other things are the same and there are no obvious down-falls and could benefit our staff. Discussion will continue before making this decision.

· Future planning – need to decide which policy to review next. Priscilla will send out some short ones by email.

 

Director’s report – Highlights:

· Meditation group met for near-death experience program. 28 people

· Paint Night with Patty - November 15

· Medicare programs – Every week in October & November

· E-books – 2% of our circulation. Publishing houses increasing production.

· Rugs in the community room are being cleaned November 10th. Thinking of getting a large rug on top of part of it for tiny tots.

· Talked about artwork for the community room. Lots of ideas were shared. Discussion will continue.

Adjournment: Kathy made a motion to adjourn. Don made a second to the motion. Meeting adjourned at 8:04pm

Respectfully Submitted,

Beverly M. Shaw

Secretary to the Board of Trustees

Putnam Public Library