Library Board Meeting Minutes

Meeting Date: 
January 23, 2017


Board of Director’s Meeting

Date: January 23, 2017


Present: Priscilla Colwell, Anne Lamondy, John Dignam, Louise Brodeur, Bev Shaw, Sue Nash, Jayne O’Toole, Kathy DiPilato, Don Steinbrick

Not Present: Lesley Neal

The meeting was called to order at 7:01 pm by John Dignam, Chair.


Public Participation: none

Communications: A letter from the ACLB was received urging us to join their group. The annual fee is $100.

Approval of Minutes: Minutes of the December 19, 2016 meeting were reviewed. A motion was made by Kathy DiPilato to accept as presented. Anne made a second. Motion carried.

Financial Report: January 2017 financial report was reviewed. The invoice totaling $639.00 for the adult water cooler and children’s restroom finally came in after 6-7 months. The money will come out of this year’s budget. Water bill and oil bills were paid but nothing was remarkable.

Old Business:

* Facilities Committee

o Priscilla reported: Everything is on hold until more funding can be found to continue. The meeting this week (1.26) could clarify the situation. Library plan was looked over and a few things were changed around to make it work better for flow and staff etc. Just needs some fine tuning. Square footage seems adequate.

New Business:

* Budget

o John suggested we add the $2340 for Fiber to the Data-Processing line item with a notation that it’s a very specific request. Grants pay for the installation. Waiting for a referendum before deciding what to do about installation.

o No Inter-Library Loan at this time. Waiting for the state to update the data base.

o We will keep $150,000. in the Capital plan.

* Repairs and Maintenance

o Need some brickwork done on the exterior of the building (due to water damage). It was noted that this is a Town building…shouldn’t the town maintain it? Will look into a quote.

* Personnel Policy

o Work on this policy is on hold. Our new Town Administrator will have some input on this subject

Director’s Reports:

* “CCC in CT” program was a big success

* “Cut The Cord” program (getting rid of cable) is coming up on the 28th at 2 pm. A large number of people have signed up already.

* Interior painting is done and looks great. Exterior will be done in the Spring.

* A 2 hour power outage occurred in December. At that time Priscilla realized that most of the emergency lights were not working. Our electrician remedied the problem for $769.68

* Priscilla attended an Archival workshop in Litchfield and found it very valuable.

* Merrill Lynch/Charter Oak money is on track.

* VITA Tax prep starts Wednesday. Sign up is online this year.

* WINY features Priscilla, Abbie & Tina tomorrow (1.24).

* PES has sent 10 classes (K & 2) to the library. Tina gives them an introduction, story time, craft, snack etc. We are involved in the Elementary school Governance Council.

* Soup Day is Friday (1.27) from noon – 3pm. It is always well received!

Adjournment: Don Steinbrick made a motion to adjourn. Jayne O’Toole made a second. The meeting adjourned at 8:14 pm

Respectfully Submitted by

Beverly M. Shaw

Secretary, Putnam Public Library

Board of Directors