Library Board Meeting Minutes

Meeting Date: 
December 19, 2016

PUTNAM PUBLIC LIBRARY

Board of Director’s Meeting

Date: December 19, 2016

Minutes

Time called to order: 6:10

Present: Priscilla Colwell, John Dignam, Bev Shaw, Lesley Neal, Jayne O’Toole, Kathy DiPilato, Don Steinbrick

Not Present: Anne Lamondy, Louise Brodeur, Sue Nash

The meeting was called to order at 6:10 pm by John Dignam, Chairperson.

AGENDA:

Public Participation: none

Communications: none

Approval of Minutes: Minutes of the November 28, 2016 meeting were reviewed. A motion was made by Kathy DiPilato to accept the minutes as presented. Lesley Neal made a second. Motion carried.

Financial Report: December 2016- Supplies are the biggest purchase, including archival supplies and color cartridges for the printer. Our budget is due soon – earlier than usual.

Old Business:

* Facilities Committee: There was nothing to report on the library. Priscilla and other department heads will meet with committee on January 11th. Referendum is looking to be June 2017

New Business:

* Boiler valve failed but it is working at the moment. The boiler problem knocked out the internet and phones. Had to have EMCOR repair and Savage System set up a temporary connection. Everything was repaired and back in order in less than 24 hours. Required a new switch and modem. The town workers removed some “junk” in the boiler room.

* Personnel Policy – no progress yet.

Director’s Reports:

* Priscilla will need to clear up some Gardner Fund discrepancy with our new Town Treasurer.

* Painting of the community room will begin on Monday, December 26.

* Fire Alarm system was installed on December 8th.

* The CEN Fiber project was discussed. Currently we have DSL connection. Priscilla applied for a grant in the spring. In communicating with Maria Bernier

about the grant, Maria suggested that we tell CEN that we are not ready to commit to the fiber this year due to uncertainties of the building project. We could then become part of the year 2 phase of the fiber project.

* Priscilla showed us one of the 15 Archival boxes she purchased along with the many post cards that have been archived in acid free sleeves.

* The fingerprint results for Elaine Peters were returned revealing no problems at the state of CT or FBI. A good service to have!

Adjournment: Kathy DiPilato made a motion to adjourn with Lesley Neal making a second. The meeting adjourned at 6:50 pm.

Respectfully Submitted by

Bev Shaw

Secretary, Putnam Public Library

Board of Directors