Library Board Meeting Minutes

Meeting Date: 
October 24, 2016

PUTNAM PUBLIC LIBRARY

Board of Director’s Meeting

Date: 10.24.16

Minutes

Time called to order: 7:00 pm

Present: Priscilla Colwell, Anne Lamondy, John Dignam, Louise Brodeur, Bev Shaw, Sue Nash, Lesley Neal, Kathy DiPilato, Don Steinbrick

Absent: Jayne O’Toole

The meeting was called to order at 7:00 pm by John Dignam, Chair.

AGENDA:

We welcomed our newest member, Don Steinbrick

Public Participation: none

Communications: ACLB meeting invitation was shared – “care and feeding of Library directors”.

We received a memorandum from the Town Clerk to confirm meeting dates for 2017. Dates were are: January 23, February 27, March 27, April 24, May 22, June 26, July 24, August 28, September 25, October 23, November 27, and December 18. Louise made a motion to accept these dates. Lesley made the second. Motion carried.

Approval of Minutes: The minutes of September 26, 2016 were reviewed. Lesley made a motion to accept as presented. Anne made a second. The motion carried.

Financial Report: The October report was presented. No surprises.

Old Business:

a. Repairs/renovations

1. Old Kitchenette: The plumber can’t take it out until electricians do their thing. Electricians said carpenter must take it out in order to reach the plug. Priscilla’s husband will cut through the back to the outlet and unplug the unit, then go forward with the removal of the unit.

2. Minuteman painting will paint the meeting room around Christmas. It will probably take about 3 days to complete the project. Will they repair the cracks?

3. It’s too late in the year to paint outside, but will schedule for next Spring due to the need to replace ‘punky’ wood on the north side.

4. Looking to replace flooring in meeting room in the future

b. Facilities Committee

1. Same Architect to design Senior Center. This was the main topic of conversation at the meeting.

2. Approved for a year’s extension for the $1 million grant for new construction. So we have until November 2017 to secure the funding for the project. A referendum will most likely be for 2 projects combined. Afterward, we have 5 years to complete the project.

c. Request to Finance Committee (fire alarm box/painting)

1. The Finance Committee approved the firebox replacement and painting projects. Must be completed by January. Contract has been signed and will install early December.

New Business: none

Director’s Reports:

* It has been10 years since Priscilla was hired.

o See list. We celebrated by reviewing a list of accomplishments since 2006. Highlights include: Exterior painting, furniture refinished, interior painting, handicap toilet, faucets replaced, LED lights installed, notary services added, E-audio and E-book services made available, microfilm machine replaced, collaborations with PRIDE, schools, PBA, Headstart, QCR, Commission on Aging and Free Summer Lunch. After some discussion we added branding, low vision tool with Lions, expansion of book collection, etc. etc. etc. Amazing accomplishments. Thank you Priscilla.

* Warner Walk had to be postponed so fewer people than usual participated. Hope to pass it along to the Boxcar museum.

* The Library was mobbed during the Pumpkin festival.

* Willow wreath workshop very successful

* AARP safe driving class had 8 attendees

* Cookie Day – 10 kinds of cookies (and milk) – about 80 people participated. Will do again next year

* CHR situation: Priscilla talked with the Director regarding loss of library materials with their clients. She will discuss with her staff.

* Suez replacing water meter.

* Priscilla received a grant for the services of an Archivist for 3 hours. We chose the date of November 21st 5-8 pm. She (Kristin Eshelman) will focus on storing Gertrude Chandler Warner materials. (Ms. Chandler donated these items to the library). Priscilla will invite staff and board members.

Kathy DiPilato made a motion to adjourn with a second from Anne Lamondy. Meeting adjourned at 8:00 pm.

Respectfully Submitted by

Bev Shaw

Secretary to the Library Board